IMPORTANT NOTICE, TERMS & CONDITIONS AND OFFICIAL RULES

IMPORTANT NOTICE

Participants are advised to read the following Important Notice, Terms & Conditions and Official Rules carefully before the race.

Participants are advised to solicit medical advice from doctor if they are in doubt of their health condition prior to taking part in the race.

The following Terms & Conditions and Official Rules are intended to help produce and direct a large scale event, to ensure the safety of all participants, to meet the requirements of local government permits and to be compliant with applicable Indonesian National Association of Athletics Federation regulations.

All entry fees are non-refundable and the Organizer retains the right to refuse entry to anyone declaring false information on their entry form, not making the required payment, or otherwise failing to meet the stated entry requirements.

 

COLLECTION OF RACE NUMBERS & TIMING CHIPS

1. Official Receipt will be sent through your e-mail address after you have completed all registration requirements.
2. If you do not receive the Official Receipt by 12 April 2012, please send e-mail to info@balimarathon.com before 13 April 2012.
3. Successful participants MUST collect their race bib number, cloths, timing chips and souvenirs ("Race Kit") at the designated time slot and location below (in person or via an authorized person) by presenting the copy of Official Receipt and identity card (as stated in the official receipt).
4. The venue for the Race Kit Collection Expo is Sanur Beach Hotel. Sanur Beach Hotel, Jalan Danau Tamblingan, Sanur, Bali 80228. Telephone: (+62-361)288011
5. The Race Kit Collection Expo is open with the following schedule:
a. Friday, 20 April 2012 (13:00 – 21:00)
b. Saturday, 21 April 2012 (09:00 – 20:00)

 

TERMS & CONDITIONS

1. Full Marathon participants must be 18 years old or above. For the Half Marathon participants must be 17 years old or above. For 10km participants must be 12 years old or above. The Organizer has the right to verify age of participants before, during and after the race. Any exceptions to this must be authorized by the Organizer.
2. Completed entry forms must be received no later than 13 April 2012 - the final deadline Entry is on a first-come, first-served basis.
3. The Organizer reserves the right to close entries before the deadline without any notice once the race quota is full.
4. Entry forms will only be processed upon receipt of full payment of entry fee.
5. Only winner of the Full Marathon, Full-Marathon relay, Half Marathon, 10km and wheelchair races will be entitled to compete for awards/prize. The Prize is subject to tax in accordance with the applicable laws.
6. The Organizer reserves the right to limit and refuse entries without reason.
7. The Organizer reserves the right to contact and to interview applicants by phone or otherwise for additional information required for matters relating to their applications.
8. Entry fees are non-refundable. The Organizer reserves the right to refuse entries for once the entry is accepted if any applicants who provide false information, do not make the required payment, or fail to meet entry requirements as stated in the entry form.
9. Should the event be cancelled due to circumstance beyond the control of the Organizer (including the heavy rain, thunder storm or disaster, public rally), no refund of the entry fee will be made and the Organizer shall have no further responsibility and/or liability thereafter.
10. Any person who is pregnant or suffering from any chronic disease such as heart disease or high blood pressure should not participate in the event. The Organizer reserves the right to disallow / disqualify any person who is known or suspected to be physically unfit to participate in the event. The Organizer also reserves the right to disqualify any person and / or nullify his or her result for any violation, breach or non-observance of any International Association of Athletics Federations (IAAF) or Indonesian National Association of Athletics Federation and rules or competition regulations. The Organizer shall not be obliged to refund any entry fee under such circumstances.

 

OFFICIAL RULES

1. Entry categories and timing chip are non-transferable.
2. The Organizer reserves the right to disqualify or exclude any person from competition who gives incorrect personal data / details on the entry form, or who is suspected of having taken banned substances. No refund of entry fee will be arranged.
3. No result or certificate will be given to participants who do not start in the race time assigned to them by the Organizer.
4. Participants must retire from the race immediately, if asked / requested to do so by any member of the officials, medical staff, race director, umpire and / or security officers / marshals.
5. No pets or any form of wheel-run objects of transport, e.g. wheel chairs (except designated wheelchairs for the Wheelchair events approved by the organizer), bicycles, skates, push carts, shoes with built-in or attached rollers, etc. are allowed on the course.
6. Participants are not allowed to run with babies or children who are under aged 16 and unregistered runners.
7. In order to ensure the re-opening of roads to normal traffic by 12:00 pm Bali Time, the Organizer will designate cut off times at specified locations. Runners failing to reach these specific locations within times specified must stop their races and board the official buses when asked by the Organizer. The buses or other designated vehicle will take these runners back to the Finish venue.
8. For prize winners, or potential prize winners, disputes and appeals must be made at the Finish within 30 minutes of the published results on the results board on-site or immediately after the prize presentation, whichever is earlier.
9. The Organizer may perform drug test to the participants. All prize money to the winner is subject to the completion of doping test if required by the Organizer. The title shall be revoke if winner fail to satisfy the doping test.

 

COURSE MONITORING

1. Any participant who refuses to obey the directions,order or instruction of the event official, umpire or marshal (collectively "Officials"), or who conducts himself/herself in an unsportsmanlike manner, or who is offensive by action or language to Officials, volunteers, participants or spectators may be disqualified from the event by the Officials.
2. Any participant who has been found by a course marshal, event official or surveillance equipment to have gained an unfair advantage by intentionally shortening the route of the race ("cutting the course") shall be immediately disqualified from the event.
3. Any person who participates in the event without a current official event bib number or timing chip not officially assigned to him/her is subject to removal and disqualification from the event. Participant must put his bib at the from side of his/her shirt.
4. No persons are authorized to be on the course unless they are registered participants or approved by the Organizer. Therefore, no person shall be allowed to accompany a participant if he/she is not registered in the event nor has been approved by the Organizer.
5. A hands-on medical examination during the progress of an event by officially designated medical personnel shall not be considered assistance and will not result in disqualification if participant is deemed medically fit. If a participant becomes ill during or after the Event and/or receive medical attention or treatment either from event medical staff, or any doctor or hospital, they must authorize such persons to provide details (including details of medical treatment) to the Organizer or others authorized by him.

 

RESULT TIMING

1. All participants are assigned a chip timing device – which should be strapped at the ankle or hand.
2. Clock time (gun time) is the official time for top prizes.
3. Official times for mass participants in will be the electronic timing device time (chip or net time) from when the participant crosses the start line to the point where the participant crosses the finish line.
4. Participants must wear their assigned timing device continuously from start line to finish line, to receive an accurate finish time.
5. Participant chip or net times greater than the event time requirement will not be recognized as official.
6. Participants found to be wearing two or more timing devices during the race will be disqualified and their results will not be recorded.
7. Participants with missing timing device times at official checkpoints will be disqualified.
8. Participants must begin the event after the designated start time.
9. Participants must return the timing chip to the Organizer at the designated place directly after finishing the race. The Organizer may refuse to give any further facility if the participant fails to return the timing chip.

 

AMMENDMENTS / RESERVATIONS / ACKNOWLEDGEMENTS

1. Organizer reserve the right, to modify, supplement or waive all or part of the event rules.
2. Participants shall be bound by any modification or supplement of the event rules published by the Organizer.
3. Failure to follow these event rules, as may be amended, will result in immediate disqualification, loss of prize money and removal from official results.

In the case of discrepancies between the Indonesian and English versions, the English versions shall prevail.